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Please note: applicants must be members in good standing of a Seventh-day Adventist church and possess current authorization to work in the United States.
Position Title: Human Resources Assistant
Department/location: Human Resources/Conference Office
Immediate Supervisor: Human Resources Director
Supervisory Responsibilities: None
Status: Part-time, Non-Exempt
Wage Scale: Department Assistant, 61–79%
Date: May 8, 2019
Our mission is to lovingly support and empower every member in our conference to know Christ and to make Him fully known through education, outreach, and service, and by communicating hope and encouraging an intimate connection with Christ and with each other.
The Human Resources (HR) Assistant has exceptional organizational skills and the ability to process highly complex and detail-oriented information and forms. The HR Assistant understands the importance of process and following through with tasks and has excellent file management skills. In addition, the HR Assistant has the highest levels of ethical integrity and understands that the position requires confidentiality in all employment-related matters.
Duties and Responsibilities:
- Prepare and send new hire enrollment packets for all new hires.
- Process terminating employee files, creating and mailing termination letters and support documentation as needed for all employees 50% + of FT.
- Work directly with local schools, churches, and RMC entities to answer questions and work with them through the new hire/termination processes, providing preliminary new hire assessments and following up as needed.
- Process employee status changes, ensuring proper letters, forms, etc. are updated (i.e. marital status, birth of child, etc., full-time and/or part-time.)
- Ensure employees are enrolled in eligible benefits and process life event changes.
- Process employee health insurance and life insurance enrollments, working directly with Adventist Risk Management, and conference employees as necessary. Ensure that employee enrollments, contact information, contribution amounts (confirming with payroll), etc. are accurate and that necessary forms/information are on file. Annually oversee the open enrollment process. Ensure that appropriate materials and information are distributed to employees.
- Process life insurance claims as needed.
- Oversee the Conference’s Child Protection training and background check processes for volunteers and employees. Work directly with the churches, schools and other RMC entities to ensure those responsible are properly set up and trained to access their entities’ information. Work directly with Verified Volunteers regarding changes and Conference needs.
- Work with Payroll or other departments to answer questions or resolve issues.
- Update the Human Resources page on the Rocky Mountain Conference website.
- Assist in developing improved Human Resources processes, communication, and methods, including the implementation of new, Web-based systems.
- Help with special projects and other tasks as may be needed and/or assigned.
The following Performance Factors are used during the annual review process to determine if the employee is meeting job expectations:
- Attendance and punctuality: The employee can be depended on to be available and attend necessary meetings and arrive on time to planned events and activities.
- Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious about assignments.
- The employee communicates effectively both verbally and in writing with supervisors, colleagues, local school/church officials, visitors to the office, etc.
- Wearing the armor of the Fruits of the Spirit, the employee exhibits a professional manner in dealing with others and works to maintain constructive working relationships.
- The employee commits to being a life-long learner and sets measurable goals (short- and long-term) for both personal and the professional development/growth.
- Be a member in good standing of a church within the Rocky Mountain Conference
- Faithfully return tithe to the Rocky Mountain Conference
- Education—college degree in a related field and/or HR certification preferred or equivalent experience directly related to Human Resources/Personnel Management.
- Bi-lingual (English/Spanish) with the ability to effectively and professionally communicate (speaking/reading/writing comprehension) in both languages for business purposes desirable.
- Direct experience in a Human Resources department.
- Proven track record with organization and detail.
- Ability to handle multiple projects simultaneously.
- Ability to effectively use Microsoft Office, including Word, Internet Explorer and email tools.
- Thorough understanding and ability to use Microsoft Excel.
- Expert ability to use the Internet and other web-based tools.
- Ability to use a fax machine, phone system, copier, printers, and other standard office equipment.
- Competencies (skills and personal characteristics that an individual should possess in order to be successful in this position)
- Detail oriented
- Analytical/Problem solving
- Job motivation/initiative
- Time management
- Life-long learner
Typical Physical Demands
While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, walk, bend, kneel, and occasionally lift up to 25 pounds. Employee often works at a desk, using a computer, keyboard and mouse for extended periods of time. Must be able to type and create/view/read/modify information and documents on a computer screen. The employee is frequently required to use stairs. Must be able to effectively communicate in English (Spanish also desired) both orally and in writing.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential responsibilities are performed primarily in a sedentary and comfortable manner. Tasks are usually performed under normal office conditions with little or no noticeable discomfort. Work area is well lighted and ventilated.
The position is a part-time, hourly position with an expectation of 28 hours per week (Monday – Thursday or as agreed upon with the department director). On occasion, may require some evening and weekend expectations. This position is eligible for overtime when more than 12 hours are worked in a single day or more than 40 hours in a single week. There is no averaging of hours of two or more weeks. For overtime purposes, the workweek is defined as Sunday through Saturday. All overtime hours must be pre-approved by the department director.
Please Note: The statements found in this job description are meant to describe the overall general nature and level of the work performed by an employee functioning in this position. The tasks, duties, responsibilities, functions, skills, talents, etc. outlined in the description is not an exhaustive list and should not be construed as such. Rocky Mountain Conference Administration reserves the right to modify this job description as/when needed in order to fulfill the mission of the Conference.
All employees are expected to uphold the values of the Rocky Mountain Conference of Seventh-day Adventists. Employees are missionaries, demonstrating a desire and a commitment to sharing the love of Christ. Every act should be seen as a way to witness.